Image by Gerd Altmann from Pixabay
The Data Learning Center Data Management Support Team is ready to consult with you on your questions about data management plans, including compliance with funding agency mandates. Contact us!
Consultations: schedule here
This guide provides guidance and information for researchers on Data Management Plans (DMPs) including:
If you are looking to create a DMP as a requirement for a sponsored project, see this page.
If you are already familiar with DMPs and the requirements for them, see Quick Links at the bottom of this page for frequently used resources and tools.
Throughout this guidance, several terms are used which are defined here:
Data management describes the processes of collecting, organizing, describing, sharing, and preserving data. Data management is vital to any research project to prevent data issues - such as unorganized data or loss of data - from derailing your research project as well as to support making your data findable, accessible, interoperable, and reusable (FAIR).
Research (or scientific) data are the recorded factual material commonly accepted in the scientific community as of sufficient quality to validate and replicate research findings, regardless of whether the data are used to support scholarly publications [adapted from NIH policy (effective January 2023)]. Research data could be observational, experimental, simulated, or derived. Some examples include tables of numbers, transcripts of interviews, survey results, images, video or audio recordings, genomic data, or code, among others.
A Data Management Plan (DMP) is an outline of what you will do with your data during and after a research project as well as how a researcher will collect, organize, document, describe, share, and preserve your data to make it FAIR. DMPs are often required by funders, but are beneficial to researchers regardless of whether they are required or not. Most funder-required DMPs are submitted as part of the funding proposal as a one to two page narrative document. However, if a DMP is not required, it can be in any format that is helpful to your research team (i.e. an excel sheet, bullet points, etc). A DMP should be a living document which is created before research begins and updated as research progresses.
Data Sharing refers to the practice of making data available to other research stakeholders, including other investigators, research subjects, and the broader public. Various funding agencies, publishers, and other research institutions mandate open data sharing to promote transparency, research reproducibility, and to increase the impact of research data [NNLM]. It is important to check the requirements of each of these entities before starting your research. Your plan on how and where you will share your data should be included in the DMP.
FAIR Data Principles are guidelines for making data findable, accessible, interoperable, and reusable (FAIR). Learn more by visiting the Go Fair website.
A DMP is a written document or standard operating procedure outlining what you will do with acquired or generated research data over the course of the project and afterwards, including how you plan to collect, organize, document, describe, share, and preserve your data to make it FAIR. A DMP is a living document that should be created as early as possible, optimally during the planning phase of a project, and updated throughout the project. Things change often, and that's okay - just be sure to update your plan accordingly so it is relevant throughout the life of the project. DMPs are often required for grant-funded research proposals to help ensure that data are properly managed, documented, stored, analyzed, preserved and subsequently shared with other researchers while accounting for legal, privacy, intellectual property and other considerations.
Planning ahead can help you to identify any hurdles to making your data FAIR and to ensure you have the proper resources to fulfill that goal. There are five major questions that a DMP should answer: (adapted from University of Arizona)
Formalizing the wholistic vision of what data will be produce and how it can be shared with the wider scientific community can help you find gaps and make it easier to communicate the plan with all members of the research team, even if you have considered these aspects of your research already.
Generally, DMPs will address the same topics, but the implementation aspects of the DMP will look different for different researchers, areas of study, and scope of project. The Data Curation Centre (DCC) has developed a checklist for Data Management Plans which outlines further the topics should be addressed in a DMP alongside questions to consider and guidance. These sections include:
Whether a DMP is required will depend on institutional and funder policies, but it's always best practice to create a data management plan for each research project. A funder-required DMP must be submitted in the grant application package, and there are specific guidelines on how it should be formatted and what it must include. If a DMP is not funder-required, it can be more informal: a simple text document or spreadsheet containing the relevant details - any format that will assist you and the rest of the research team.
Proper data management provides a lot of benefits to a research team:
A DMP, whatever form it takes, can reduce redundant work, help new members of the research team as they join the project, and keep everyone on the same page about how data will be collected, stored, described, and shared.
In February 2013 the Office of Science and Technology Policy (OSTP) issued a call to federal agencies with budgets in excess of $100 million to provide plans for public access to research results from projects funded by them. By fall 2015, most, if not all, federal agencies falling under this requirement have issued their public access plans. Check your funder's website or use the SPARC Research Funder Data Sharing Policies Tool to navigate existing public access policies and find out whether a DMP is required for your project.
If you are still having trouble, contact the Data Learning Center Data Management support team at firstname.lastname@example.org.
 Heather A. Piwowar and Todd J. Vision, “Data Reuse and the Open Data Citation Advantage,” PeerJ 1 (October 2013): e175, https://dx.doi.org/10.7717/peerj.175.
If you're already familiar with DMPs and the resources available, here are some quick links that might be useful: