A Data Use Agreement (DUA) is a legally binding agreement intended to at least DEFINE the Data, the TERMS AND CONDITIONS OF THE USE of the Data and the RIGHTS AND OBLIGATIONS OF THE PARTIES related to the use of the Data.
When one is preparing to access a dataset from an outside source, the first thing that needs to be completed is the Data Use Checklist.The purpose of this checklist is to assure that the pending DUA is routed to the appropriate area for review.
Start the process as soon as you can!
Broadly, the process of finalizing your DUA can be a complex process with many parties involved and may take significant time. Simple negotiations can take may weeks and more complex many months.
Step one: Is your project considered Human Subject Research or does the contract require a response from Penn State's Human Subject Review Board?
Step two: if you are using data from a provider, you will need to get approval for the contract
Step three: what type of secure technology and working spaces are required to use the data?
Purpose of this guide: to help researchers navigate requirements for collecting your own sensitive data or using restricted data provided by a federal agency, foundation, or other entity.